ADMINISTRATIVE ASSISTANT – Sacramento, CA
Health Access Foundation seeks an Administrative Assistant for the California Lesbian, Gay, Bisexual, Transgender, and Queer Health and Human Services Network (CA LGBTQ HHS Network), a state-wide coalition working to advance LGBT health equity. The position will assist to the Network’s state-wide advocacy work, coalition partners, and various LGBTQ health equity projects, include #Out4MentalHealth and We Breathe. Support may include general office duties, vendor relations, grant reporting, data entry, coordinating with local partners, and other duties as needed. Excellent communication, work ethic, and a passion for LGBTQ equity and health care policy are essential.
The position will be based in the Sacramento Health Access office and will be directly supervised by our CA LGBTQ HHS Director and work closely with the Director of Operations and Development and Operations Department staff.
Specific responsibilities include:
- Perform general office duties to include but not limited to answering phones, greeting visitors, providing general information, mail distribution, ordering grant supplies, data entry, filing and preparing correspondence.
- Be responsible for the upkeep of relationships with vendors that provide services to the organization.
- Assist in preparation of quarterly grant activities reports, invoices, and coordinate with subcontractors to secure information needed to complete reporting.
- Coordinate and send out correspondence to legislature, state agencies, and other organizations.
- Organize and maintain databases and files.
- Complete office management tasks, including supply ordering, copying, and filing.
- Be primary point person for event planning & logistics.
- Schedule frequent meetings, conference calls, and travel for Network staff.
- Troubleshoot office problems (phone, internet, copier, maintenance, etc.) and contact service providers accordingly; act as triage and point person for office IT needs.
- Some AP/AR duties and balancing accounts.
- Putting together materials that are being sent to our partners – coordinating mailings, etc.
- Represent the Network at events, exhibit booths, etc.
Supervisory Responsibilities: No supervisory requirements. Depending on experience and desire, may have the opportunity to supervise interns.
Qualifications and Requirements:
- Passion for and commitment to addressing the issues, needs and interests of LGBTQ youth, adults, families and community, including knowledge of the spectrum of gender identity and transgender issues.
- Bachelor’s degree, or a combination of education and experience necessary to consistently execute all of the above duties and responsibilities.
- A minimum of one year of relevant experience as an administrative/ legislative/policy assistant, preferably in a nonprofit setting.
- Strong proficiency in accounting or grant administration experience preferable.
- Excellent proficiency in MS Office software, Excel, database, and internet research skills.
- Experience working with donation database(s) a plus.
- Must be able to prioritize multiple projects, meet deadlines, be responsive, and complete administrative functions in a timely and accurate manner.
- Ability to work independently.
- Ability to keep calm in stressful situations.
Language and Communication Skills:
- Read and comprehend general instructions, correspondence, and memos.
- Write professional correspondence.
- Analytical approach to problem-solving.
- Excellent communication and interpersonal skills.
Other Skills and Abilities:
- An independent thinker, resourceful, self-motivated, problem solver, and team player, with a commitment to excellence.
- Excellent organizational skills, and meticulous attention to detail; ability to stay focused on multiple tasks with competing deadlines.
- Excellent communication skills; ability to respond compassionately.
- Familiarity with nonprofit advocacy is a plus, but not required.
Currently, most Health Access staff primarily works remotely, in accordance with state and local public health guidelines. When public health conditions allow, this position may work out of our Sacramento office.
The noise level in the work environment is usually moderate to loud, as multiple telephone conversations and normal office equipment continue throughout the day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary: Salary is $54,080 per year.
About Health Access:
A nonprofit organization dedicated to achieving quality, affordable health care for all Californians, Health Access is the state-wide health care consumer advocacy coalition of organizations representing seniors, children, people with disabilities, immigrants, communities of color, health care professionals, people of faith, labor, and working families. For over 30 years, Health Access has been a leader in the state’s health care reform movement, most recently as the lead coalition working to pass, implement, and defend the Affordable Care Act in California. Health Access was the leading sponsor of the California HMO Patient Bill of Rights, the Hospital Fair Pricing Act, and worked to expand and preserve Medi-Cal and Healthy Families health coverage.
Promoting diversity is integral to the mission of Health Access. Health Access seeks applicants for all positions without regard to race, color, religion, national origin, ancestry, sex, age, sexual orientation, gender identity, marital status, veteran status, or physical or mental disability. Health Access embraces equality of opportunity and treatment for all employees in all employment matters.
Interested candidates should send both: cover letter and resume. Reference LGBTQ Administrative Assistant position in the subject line to: firstname.lastname@example.org
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